Administrative Assistant - Human Resources (TFT)

Vacancy Status: Temporary Full-Time

JOB SUMMARY:
Reporting to the Supervisor of Human Resources, the Administrative Assistant will provide Administrative Support to the Human Resources Team

DIRECT REPORTS:
This position has no direct reports.

RESPONSIBILITIES:
• Perform routine reception and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers and visitors.
• Distributing and maintaining confidential and highly sensitive material to appropriate team members and personnel files.
• Coordinating employee events, meetings, functions, catering, scheduling interviews, and employee testing.
• Maintaining and ordering office supplies.
• Distributing and posting notices of vacancies on the appropriate bulletin boards.
• Producing and typing employment verification and reference letters.
• Recording, preparing, and distributing minutes of all department meetings.
• Conducting reference checks.
• Reviewing and entering of Above and Beyond Award nominations.
• Enrolling and maintaining gym memberships and deductions.
• Enrolling and maintaining parking and ID badges for staff/volunteers.
• Participating in monthly Health and Safety inspections.
• Sorting and distributing mail.
• Other duties as assigned.

SKILLS/CAPABILITIES:
• Demonstrated ability to conduct all duties and responsibilities in a manner that is consistent with the corporation’s commitment to promote positive customer relations when dealing with patients, families, visitors, volunteers, staff and external agents.
• Demonstrated appreciation of issues involving client/staff/employee/employer privacy and confidentiality in a multifaceted health care facility.
• Exemplary interpersonal and written/verbal communication skills.
• Demonstrated ability to work independently, coordinating and prioritizing multiple assignments.
• Commitment to continuous quality improvement in the provision of administrative support services.
• Excellent organizational, information/data management skills, well developed judgment and decision-making skills.
• Ability to implement continuous quality improvement initiatives to support the core functions of the department.

QUALIFICATIONS:
• Graduate of post-secondary human resources program
• Previous work experience in a Human Resources Department required.
• Experience working with HR Information Systems (preferably AS/400 Infinium).
• Experience taking meeting minutes.
• Demonstrated Intermediate-level knowledge and experience in Microsoft Office Suite programs: Word, Excel, Power Point; Outlook.
• French Language proficiency an asset.

Windsor Regional Hospital is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by WRH throughout the recruitment, selection and/or assessment process to applicants with disabilities.